I’m a Licensed Family Child Day Care Home Provider that is currently providing child care, who is allowed to care for the maximum of 6 children. This can be any combination of ages, but will have a minimum of 2 infants (0 to 18 months). I provide Day Care Monday through Friday from
6 a.m. – 5:30 p.m. & Night Care (see Evening Hours). I care for children from 0 month to 12 years old. We will figure your hours plus fair commute time and this will become your “scheduled hours” and will be discussed during our interview. Any changes to your schedule have to be discussed and re-scheduled based on my ability to meet your new need with my schedule.
I provide Night Care Monday through Thursday from 5:30 p.m. – 6 a.m. & Friday from
5:30 p.m. – 12:00 a.m. If a holiday/vacation day lands on a weekday, pick up of your child will be at 12:00 a.m. Ex. Holiday/Vacation is on Wednesday, you will need to pick up your child on Tuesday at 12:00 a.m.
Infants/Young Toddler(younnger than 24 months)
Older Toddler/Preschooler(24 months and older)
DAYCARE 6AM-5:30PM NIGHTCARE 5:30PM-6AM
F/T P/T F/T P/T
Infants/Young Toddler $650 $550 $700 $600
Older Toddler/Preschooler $600 $500 $650 $550
After contracted hour $10 per hr.--------------------------------------------------------------------
24 mths. - 12 yrs. $50----------------------------------------------------------------------------
Drop In Care
Infants $8 per hr. --------------------------------------------------------------------
24 mths. - 12 yrs. $7 per hr.--------------------------------------------------------------------
Weekend Care $11 Hourly $13 Hourly
Monthly fees are to be paid before the 7 of each month in advance. When the 7th falls on a weekend or a statutory holiday, fees are due on the Friday before. There shouldn’t be any outstanding accounts because fees are paid in a month’s advance. Full-Time and Part-Time fees are based on booked days, not attendance, therefore parents are responsible for fees whether child attends or not.
Fees are based on booked days not attendance. Refunds will not be given for days where your child does not attend. Unpaid fees are subject to immediate termination of care unless reasonable arrangements are made and accepted by both parties. Child care fees are subject to change, with one month’s written notice given to parents.
Pick-Up Late Fee
There is an extra fee of $1.00 per child for every minute that your child is dropped off earlier than your contracted arrival time, and for children not picked-up by your contracted pick-up time. Late arrival does not allow late pick-up. Late fees will be added with your next monthly fee. Please be on time daily.
I have three very active children. I have pre-arranged transportation for most of their after school activities. However, most activities will require that I pick them up. If you are running late, your child will have to go with me to pick up my children. I have booster/car seats available for your child in my care. DayCare ends at 5:30 p.m., and if you are not here on time, and my children have an activity, I must take your child with me. I will have my cell phone so that you can call me should the need arise.
A fee of $35.00 will be charged for all NSF checks. Upon a second occurrence of an NSF check, all payments must be made in cash.
I will require a deposit for all families. The deposit will be the amount of half of the monthly fees to hold your child’s slot in my Day Care. All necessary paper work must be received by my self in order for your child to start care. When your child starts care, the remaining balance of your monthly fees is due. Deposits are not refundable.
Care will not commence until all the paper work is done! Prior to the start date of care, the following must be completed and received by Provider for each child:
●Immunization Record (Form 14)
●Policy Handbook Contract
●Parent/Guardian Child Care Contract
●Confirmation of acceptance from the Subsidy Office (if applicable)
For Parents who qualify for subsidy
Parents who qualify for Daycare Subsidy must have full approval in place prior to attendance. Any fees not covered by Subsidies are the parents responsibility and are payable on or before the 7 of each month. Deposits are not refundable.
Providers Holidays / Vacations / Sick Days
Day Care will be closed on most legal holidays, with pay.
I will provide at least one months notice of the dates. Please call for current daycare calendar.
Your monthly fees include providers sick leave/personal time off, and paid holidays. In the absence of my being ill, the parent(s)/guardian(s) will be notified the night before, or before 6:00 a.m. the same day. There will be no refunds. When all sick leave/personal time off has been used, the refundable fee will be deducted from your monthly fee.
If provider is chosen for summons for jury service or Jury Duty, this will be considered as Paid Leave & provider will show proof that provider was called for Jury Service. This Paid Leave will not affect providers Paid Vacation/Sick Days.
Sign “In/Out” Procedures
On the MANDATORY ATTENDANCE RECORD parents must write time in/out and initial daily. This form is documentation of children present and by initialing, you are verifying that all information on this document is accurate. All time changes must be initialed by parents. White out is not allowed.
If you take a holiday or vacation, you must still pay for care, since I will be reserving your child’s space in my Day Care. Please give me at least 1 month’s notice of any planned absences. In case of your potential absence due to maternity leave, summer, or extended leave from your job or school, I will require ½ of your monthly fees for the time of your child’s absence to hold your child’s spot in my Day Care. Ex. Your monthly fee is $600 and your take 2 month’s vacation, you’ll pay $300 ea. Month.
If the parent(s) wish to bring in goodies for holidays or birthdays, please inform provider in advance. Provider will in turn do the same. Reason for this is, the provider may have a family with cultural or religious beliefs. Balloons are NOT allowed in Day Care.
Your child/children will be served nutritional meals while in my care. I am enrolled in the PATCH Child Care Food Program, which is federally funded through the USDA. I will offer the following meals and snacks to all children in attendance at the times identified in the Attendance Record. I provide breakfast, lunch, dinner, and snacks at no charge to you. These are some examples:
Breakfast 6:00 a.m. – available through 7:30 a.m. (bread; cereal; apple sauce; banana; milk; etc.)
A.M. Snack 9:30 – 9:45 (bread; vegetables; cracker; cookie; cheese; apple juice; milk; etc.)
Lunch 11:45 a.m. – available through 12:45 p.m. (bread; meats; cheese; vegetable; soups; milk;
P.M. Snack 2:45 – 3:00 (cracker; cheese; cookie; bread; vegetables; fruit juice; etc.)
Dinner 5:00 p.m. – available through 5:45 p.m. (same as lunch)
Night-Time Snack 7:45 p.m. 8:00 p.m. (same as p.m. snack)
If your child will not be here during those times please make sure they have had their meals.
If your child requires a special diet due to allergies, medications, age and/or cultural or religious beliefs, a form will need to be filled out by your physician with physician’s signature and food will be provided by the parent.
Please get familiarized when meals are served. If you bring your child after a meal time without calling, your child will not be served. In this case, please feed your child before you drop them off. If your child hasn't eaten and you'll be dropping the child off during the ending of a meal, please call me so I can have their plate ready. It makes it difficult when the child arrives when all the other children have had their meals and the food is put away. If you've purchased food for your child to eat as a snack or a meal, please feed them at home or finish the meal in the car. Outside food is not permitted for the child unless I have written permission by the parent/guardian to do so for that day.
Arrival and Departure
Children are to arrive clean and fed (unless arriving before a meal time).
Please do not allow your child to walk to the door by themselves at drop off. It’s important to take a minute to walk them to the door. This gives us both the opportunity to discuss any schedule changes for the day, or anything other. At pick up, please do not let your child(ren) leave the house until you are leaving also.
It helps your child tremendously if your child is aware that you will be arriving early or late in that they come to expect regularity and thrive on it. I also have children prepared for your arrival time. Please keep me informed so I can in turn keep the child informed! Drop-off and pick-up times are not good times to discuss serious problems. Little ears and minds hear and understand everything. I am not comfortable discussing a child in the presence of anyone, but their parents. Topics that concern day-to-day events or light-hearted discussions are fine.
The children go down for nap around 12 - 12:30 p.m. If your child arrives at this time, it disturbes the children's sleep
I do my best to maintain strict cleanliness and hygiene standards. Children’s hands are washed before and after meals, coming in from outside and after toileting. A clean child is a happy child.
Check your child's nails & clip them regularly & file if necessary.
Infants (5 months to 10 months) sleep in playpens with clean blankets, used only by them. Beginning at 11 months and up, comforters are used. Each child has a separate comforter and blanket. These are washed weekly (unless soiled, then they are washed as often as necessary). Toys are sanitized with a bleach solution once a week (Fridays).
The first 90 days of childcare are to be an adjustment period. It is my responsibility to let the parent(s) know if the child seems unhappy or the arrangement is unsatisfactory for any other reason. It is the parent(s) responsibility to let me know the same. The parent(s) or my self can terminate the contract anytime during the adjustment period in writing on or before the last day of the month. One months written notice (on or before the first of the month) is required by the parent to myself. Fees will still be due if the parent(s) withdraws the child before notice is given, or at any time during the notice. Fees are not refundable.
I will provide the parents with one month’s written notice if I am no longer able to care for your child. You are still responsible for paying the monthly fees during this notice regardless, whether your child attends or not.
I will terminate our child care arrangements immediately for any of the following reasons (but not solely limited to):
Failure to comply with the Policies set fourth in this contract.
Destructive or hurtful behavior of child that persists even with
parent cooperation in stopping the behavior.
Non-Payment of childcare fees or late and/or recurring late
payment of fees.
Failure to show up for 5 days in a row without any communication.
Failure to complete required forms.
Blatant disrespect towards provider or provider’s family.
Fees are not refundable.
It is by law and also my responsibility as a family childcare provider to report any and all abuse or neglect performed on a child. I cannot turn my head on a child that has been abused or neglected. Therefore, I will notify Children’s Protective Services and the Police Department when it appears that a child in my care is being physically, sexually, or emotionally abused, neglected, or exploited.
Parents are responsible for supplying:
Diapers & Wipes
Bottles & Inserts
A full change of clothing
Any other supplies your child may need
All personal belongings should be marked with child’s name.
I provide a wide variety of playthings. I ask that no toys be brought to daycare from home, unless otherwise you are donating it. This policy is for the concern of all children in my care. Often times children have a hard time sharing the toys they bring from home.
The ONLY exception to this policy are:
●A special blanket OR stuffed animal/doll to be used during Nap Time.
This will be put up and ONLY used for the appropriate time. Please limit
your child to one thing.
●Show and Tell. At times we will have a “Show and Tell” period. I will
inform you ahead of time when this may occur.
Please call me if your child(ren) will not be attending daycare due to illness.
Under no circumstances should you bring your child(ren) to care sick (fever of 100ºf or higher, vomiting, diarrhea, sore throat, contagious coughing, draining eyes or ears, unexplained rash, lice, etc.) If you are not sure your child is well enough to attend child care, call and discuss it with me.
Masking your child’s symptoms with over-the- counter medications and bringing them to care anyway is not allowed and is inconsiderate to all families involved. A sick child should be allowed to recuperate fully at home after an illness so that the other children and the provider do not risk unnecessary exposure. If you are unable to stay home with your child it will be necessary for you to make arrangements at your expense. If your child is out sick, regular fees still apply for holding your child’s slot in my Day Care. Your child may be brought to care if they have a common cold (which means a slight cough, clear runny nose, sneezing); your child should not attend care if they are just plain miserable, lift less and is not feeling well enough to participate in our daily activities.
The Health Department regulations prohibit the admittance of any child into a family child care home that exhibits any of the following symptoms:
Fever (100ºf or higher) – child needs to be fever free for 24 hours without the aid of medication.
My policy is that your child must remain free of fever of 24 hours before returning to childcare. This means that if your child is picked up at 3:00 p.m., but still has a fever at 6:00 p.m. or later, he/she cannot return to Daycare the next day. The 24 hours begin when your child’s fever has broken and remains in a normal range. It doesn't matter what's triggering the fever, it could be the child's teething, symptoms from immunization shots, no matter the reason, keep your child home.
Diarrhea – child must be symptom free for 24 hours without the aid of medication.
Diarrhea due to illness is highly contagious. If your child has diarrhea, please keep him/her home. If your child has diarrhea in Daycare, you will be called to pick him/her up. Please understand that germs from diarrhea can be spread through carpets, toys, and direct contact. It is very difficult to keep from spreading these germs to other children.
Vomiting – child must be symptom free for 24 hours without the aid of medication.
If your child vomits in childcare, you will be called immediately to pick him/her up. Please keep your child home until 24 hours after the vomiting has stopped. When children return too soon, there is a much higher rate of recurrence and contagiousness.
Cough and Colds
Colds are a common occurrence. However, there are some symptoms that warrant keeping a child home. These include, but not limited to: bad cold with hacking and persistant cough, green or yellow nasal drainage, productive cough with green or yellow phlegm being coughed up. These symptoms may be present with or without a fever.If there are cold medicines you know would make your child more comfortable, Daycare Provider will administer them with a written permission on a Medication Authorization Form. If your child cannot participate in the ordinary daily routine, he/she is too sick to be in childcare
Rash – A rash may be a sign of many illnesses, such as measles or chicken pox. In infants, an external rash may be a sign that something is going on internally. Please do not send your child to Daycare with a rash until the Doctor says it’s O.K. to do so.Check with doctor.
Cough and Colds-Colds are a common occurrence. However, there are some symptoms that warrant keeping a child home. These include, but not limited to: bad cold with hacking and persistant cough, green or yellow nasal drainage, productive cough with green or yellow phlegm being coughed up. These symptoms may be present with or without a fever.If there are cold medicines you know would make your child more comfortable, Daycare Provider will administer them with a written permission on a Medication Authorization Form. If your child cannot participate in the ordinary daily routine, he/she is too sick to be in childcare.
Red discoloration to the whites of the eye(s). Yellow discharge from the eye(s), mouth, and nose. Drainage (clear or discolored) from the ears. Keep your child home if he/she has the above symptoms.
Lice – child needs to be treated and nits removed before returned.
Communicable disease – chicken pox, measles mumps, conjunctivitis (pink eye), influenza etc. The child may return when the incubation and the contagious period is passed and the child is well enough to resume normal child care activities with a doctor’s note.
I have the right to refuse to care for a sick child. If your child develops any of the above symptoms while in my care, you or your alternate will be required to pick up your child immediately, and your child will immediately be isolated, and the parent will be notified as soon as possible. A parent or alternate will be expected to pick up the child within 45 minutes. If the child is not picked up within an hour of my calling, they’ll be a $10 charge for every 15 minutes or portion thereof, charge may be assessed. I am responsible for the health and well being of many children so I will closely follow health department regulations when it comes to illnesses. I understand and respect your need to be at work, but your cooperation is extremely important on this.
If a child becomes ill during the day, he/she will immediately be isolated, and the parent will be notified as soon as possible. A parent will be expected to pick up the child within 45 minutes.
In some instances you will be asked to keep your child home until provider has written permission from your doctor saying your child is well enough to return to Daycare. Please understand this is your child’s well being along with the well being of the other children at the Daycare and their families.
It is the parents responsibility to notify the provider of any medications the child has taken at home. In most cases, when a parent gives their child medication at home, and brought to daycare, that child’s symptoms will appear later on in the day and I will call you to pick up your child.
If your child goes to the pediatrician and is prescribed medication, please keep your child home until they have completed 24 hours of antibiotic treatment. If your child is to receive antibiotics at Daycare, please bring in labeled bottle from the pharmacy and a syringe or other measuring device. I can administer antibiotics and other medications to your child with your written permission on a Medication Authorization Form. Child Care regulations prohibit me from giving your child medications of any kind unless I have the parents or doctors direct written authority on the Medication Authorization Form. You will be given 3 Medication authorization Forms for you to hold on to for when it's needed. When you run out, let me know so I can replenish your copies. For medication such as Tylenol or other fever reducers, I will be asking questions due to the Sick Policy (fevers).
Well Child Assessment
Every child should be assessed when entering my Daycare. This is a state rule. I owe this to the families who pay for a state-licensed facility. If your child appears to have a infectious or contagious condition, i.e. pink eye, lice etc., you will be asked to take him/her home or to a pediatrician to get checked out. Please do not get offended if your child is too ill to stay at Daycare and you are asked to take them home. If your child has had a rough night or previous day, please assess them before bringing them to Daycare. If you ever have any doubts about whether or not your child should be at childcare, please do not hesitate to call and ask Provider. The Daycare opens at 6:00 a.m. and I am more than willing to help you make that decision before you have to drop off your child to Daycare.
While having a sick kid is a hardship for most families, it is important that parents enact the Golden Rule (do unto others as you would have them do unto you) in that if you wouldnt want your son or daughter playing with a sick kid who exhibits certain illnesses, then the same holds true for them as well. Providers and teachers report that families will often drop off a sick child with a fever or who had recently thrown up because of work arrangements. That creats not only a major health risk to all youngsters but is terribly unfair to the sick kid as well. Plus, recovery time is shorter with a sick patient who is given plenty of rest, and some good ol' TLC.
If a child becomes ill during the day, he/she will immediately be isolated, and the parent will be notified as soon as possible. A parent will be expected to pick up the child within 45 minutes.
Immunizations When it is time to schedule your child shots, please do so on a Friday or a day when you can be with them for the following 24 hours. If you need any further details, please contact Child Care Provider personally. When your child goes to the doctor for shots or a physical, I will need an updated Form 14 & this will be filed. This is for when my SSW stops in, all form are up to date and I don't have to chase these forms down.
Provider occasionally has problems with not being able to reach someone when a child is ill or injured. If you need to be notified because of your child’s illness or injury, it is imperative that we be able to reach someone. If you or your spouse/significant other are listed as emergency contacts, please make sure one of you can be reached at all times. If there is ever a situation where you know you cannot be reached, for whatever reason, please make sure that the Provider has the name and phone number of another individual that can always be reached. Provider also requests that if you are notified of your child’s illness or injury, you arrive at the Daycare to pick them up in a timely manner. Please understandthat an ill or injured child requires one-on-one care.
Provider understands and empathizes with parents when their child is ill. It can be very difficult, frustrating, and emotionally challenging situation when you are torn between a ill child and other obligations. Provider also experiences these symptoms and situations when they or their children are ill. These Policies are designated to be fair to the ill child and their family, as well as our healthy children and their families. Please understand that we love your children and provide the best care possible for them, but we are not a sick Daycare. Provider is hoping to control the amount of illnesses at Daycare and to keep everyone healthy and happy. If you ever have any questions or concerns, please do not hesitate to call and talk to the provider at anytime.
Minor bumps and scrapes are inevitable, but I make every effort to keep your child(ren) safe through supervision and child proofing. Minor injuries will receive appropriate first aid, and if an emergency injury occurs, you will be contacted immediately. If I am unable to contact either parent, I will call emergency contact numbers supplied to me to make the medical decisions for the child. If necessary your child will be transported by ambulance to the nearest hospital, Castle Hospital. Parents are responsible for cost involved in emergency medical treatment, including transportation if required.
Use of Tobacco, Alcohol and Illegal Substances
Use of the above items is prohibited during hours of operation. My husband and I don’t take part in illegal substances and are non smokers.
We have a Pointer Heeler dog that remains outside and chained up for children's arrival and departure. I also have a Bichon/Poodle dog that is a house dog. Bichon/Poodle roams the house while children are in daycare and there is a gate that separates them so they don't interact.
Plan For Emergency Medical Care
●If time permits, provider will contact parent(s) immediately.
●If injury is life threatening, first aid will be administered and a call
to 911will be made.
●If the child is transported by ambulance, the designated hospital
will be Castle Hospital.
I also will accompany the child in the ambulance.
●One of my substitutes will then call other parent(s) to pick up
their children from Day Care. Pick up of your child is important
because the child is probably emotionally afraid and shouldn’t
stay in care.
●There are no refunds.
●Substitutes are for emergency situations only and NOT when provider is sick:
William Char (Husband)
Desirie Hewett (sister)
For children that are over 3 years old, will be taught to dial 911 or “0” on the phone in case anything happens to provider . They’ll be taught to stay on the phone long enough so the call can be traced.
In case of FIRE: Practice drills are done once a month. They’ll hear smoke alarm during a drill. They’ll also learn “stop, drop, and roll”. Once we exit the house, I’ll take the children to the first house in our lane.
Either WATCHES or WARNINGS are issued National Weather Service. A watch means there is a threat of hurricanes or tropical storm within 36 hours. Warnings are when a hurricane/tropical storm is expected to affect Oahu in 24 hours or less. When schools close due to weather, Day Care is closed. There are no refunds of fees for missed days of care.
Providers Family Day Care Home is not in an evacuation zone. If schools are closed due to a tsunami warning, Day Care is closed. There are no refunds of fees for missed days.
I will work in conjunction with parents during potty training. If you have a method that has been working for you, please let me know and I will adopt it for your child. I will work with you – but not for you. Clothing should be easy to manage to encourage self-help skills. Buckles, belts, and overalls when in a hurry to use the bathroom make create a problem. Should you discontinue potty training at home, please let me know. If a child shows no interest in potty training, I may choose to discontinue and try again at a later date. Please do not ask me to offer “treats to the child for going potty”.
In case of disciplinary measures, I use re-direction first. If necessary, I use the time-out method. Time out is removing the child from the situation and placing him/her by him/herself for a period of one minute for each year of the child. Additionally, I use a weekly rewards chart for children who are developmentally ‘old enough’ to understand the concept. A signed Discipline/Guidance Policy must be signed and on file on or before the first day of child care.
If the child has a disciplinary problem, parents will be notified so we can take a course of action together to rectify the problem.
While in my care only positive encouragement is enforced. Children will NOT be subject to spanking, hitting, kicking, restraint, or to verbal, emotional, or physical punishment. I believe the most effective ways of enforcing positive behaviors are: Praise, Respect, Redirection, Positive Re-Enforcement. I don’t play “REF”; I use strategies to engage children in their own problem solving. During conflict, it is important for children to feel respected, secure, loved, important and special. They need to know I’m always available to listen, help, and not to judge. My goal is to coach the children to work out their problems together, negotiate, and brainstorm. I will place a child in time out if the child repeats what I asked them not to do. They will sit alone by themselves and think about what happened. Ex. The child is 3 years old, it’s a 3 minute time out. 4 years old it’s a 4 minute time out. When this time ends, the child and I will talk about what went wrong and then go along with our activity.
If something of a more serious nature or a persistence behavior should occur that is of concern to me or a threat to the safety of other, I will need to discuss it with you so we can jointly decide on a course of action that is followed at home and in my care.
Revisions to policy and procedures, contracts and forms I make may be done with a minimum of a 30 day written notice UNLESS it is a new regulation – these changes will take place immediately. Policies, contracts, and form will be reviewed periodically and updated, if necessary (usually every January or when the child gets immunized or has a physical).
Open Door Policy
While your child is in my care, you can always be assured that the door is open to you. Please feel free to drop in and check on your child, however, keep in mind a child adjusting to a new surrounding will want to leave with you if you pop in for a visit. I would appreciate your taking into appreciation our schedule when dropping in or calling, and remember that visitors usually cause children to react in an excited manner that does not normally occur when I am alone with the children. Please keep in mind there may be times where it is not possible for me to run to the phone (diaper changing, bottle feeding, etc.). If the phone goes unanswered, please do not come alarmed, please simply leave me a voice mail and I will call you as soon as I am able.
Please be careful when entering and exiting daycare property. If at any time you enter or exit daycare property, and damage occurs to the gate or otherwise, you will be held liable for the repair.
As a licensed Family Child Day Care Home, it is not required to have liability insurance by the State of Hawaii. Although, I do have liability insurance through Assure Child Care as of November 2013.
Provider is not going to have any child care children on excursions, field trips or daily walk. All activities will be within the vicinity of the provider’s home.
Admissions of Handicapped Children
It is my homes policy to operate within our State and Federal law to follow the Americans Disability Act law and except children with disabilities within reasonable boundaries by considering whether the acceptance would result in undue hardship to the home.
Mandated Reporting: Parent(s) or Guardians should be aware
that child care providers are mandated by State Law to report any
suspected abuse an/or neglect of a child.
Custody Rights: Provider must be notified if there is anything
that I should be aware of regarding custody of the child (divorce
situation, TRO, etc.). If there is a court order and one parent has
sole custody, I will request a copy of the court order for my file.
Religious Practices: Provider will not be providing any religious
Permission for photo/video taping: Provider plans to
photograph or video tape children for their portfolio. Parental
permission form must be filled out in order for me to do so.
Communication is very important to me. When I accept a new family into my home I like to be sure that we can share openly any concerns or questions that my arise. I feel that we are a team raising your child. If we can work together then your child can feel secure in knowing they have two families who love them very much. I grow to love each child I keep very much and I am always glad to have a chance to be a part of their lives. It is important that there is a similar childcare philosophy between us.
I welcome questions, feedback, or discussions of any kind that affect a positive outcome for the child. Sensitive issues will be discussed outside of regular hours either by letter, phone or a scheduled conference.